19 days old

Billing Coordinator Elite Enterprise Billing Systems

National Law Firm
Great Neck, New York 11021
  • Job Code
  • Job Type
  • Job Status
    Full Time

Billing Coordinator  

COMPENSATION: Base salary to $65,000, plus Paid Overtime, Performance-based Bonus; Medical, Dental and Vision Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts and more!

 ORGANIZATION: National Law Firm

LOCATION: Long Island – Great Neck, NY  


The Billing Coordinator is responsible for the completion of all facets of the billing process. The position requires the preparation of client invoices, as well as monitoring and follow-up after they are sent. Responsibilities include working with the Finance Manager and other Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high-quality invoices, and monitoring and follow-up on outstanding receivables with Collection Coordinators. The Billing Coordinator will be involved with complex billing matters and related requests.


  • Perform client billing for assigned clients in a timely manner.
  • Monitor aging of unbilled fees for assigned partners and/or clients.
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
  • Work collaboratively with Billing Coordinators, and/or partners to discuss monthly billing. 
  • Handle complex billing and client driven requests.
  • Generate Billing Proformas for assigned partner at the beginning of each month, after the time entry deadline.
  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
  • Review Billing Proformas for misallocated time and ensure entries are in accordance with client policy.
  • Communicate new/changes in client policies to timekeepers.
  • Edit draft invoices based on partners’ notations.
  • Write-offs, in accordance with firm policies/procedures.
  • Time/cost transfers; investigate appropriateness of where entries should be billed.
  • Time entry narrative changes with respect to additions, corrections, deletions.
  • Verify client specific rate accommodations and if necessary, apply approved discounts to invoices; keep track of volume discounts based on thresholds reached.
  • E-Billing: Prepare electronic invoices; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions.
  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed.
  • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines).
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
  • Proactive follow-up with the Finance Manager and Billing Coordinators, partners, and clients.
  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.




  • 5+ years of previous billing experience in a law firm or professional services
  • Working knowledge of MS Office with emphasis on Word and Excel
  • Experience with Elite Enterprise; Electronic Billing Systems
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential.
  • Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.
  • Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow. 


Posted: 2018-10-02 Expires: 2018-11-01

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Billing Coordinator Elite Enterprise Billing Systems

National Law Firm
Great Neck, New York 11021

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