19 days old

Billing Coordinator Elite Enterprise Billing Systems

National Law Firm
Great Neck, New York 11021
  • Job Code
    B-LI-Elite
  • Job Type
    Other
  • Job Status
    Full Time

Billing Coordinator  

COMPENSATION: Base salary to $65,000, plus Paid Overtime, Performance-based Bonus; Medical, Dental and Vision Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts and more!

 ORGANIZATION: National Law Firm

LOCATION: Long Island – Great Neck, NY  

SUMMARY:

The Billing Coordinator is responsible for the completion of all facets of the billing process. The position requires the preparation of client invoices, as well as monitoring and follow-up after they are sent. Responsibilities include working with the Finance Manager and other Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high-quality invoices, and monitoring and follow-up on outstanding receivables with Collection Coordinators. The Billing Coordinator will be involved with complex billing matters and related requests.

KEY RESPONSIBILITIES:

  • Perform client billing for assigned clients in a timely manner.
  • Monitor aging of unbilled fees for assigned partners and/or clients.
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
  • Work collaboratively with Billing Coordinators, and/or partners to discuss monthly billing. 
  • Handle complex billing and client driven requests.
  • Generate Billing Proformas for assigned partner at the beginning of each month, after the time entry deadline.
  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
  • Review Billing Proformas for misallocated time and ensure entries are in accordance with client policy.
  • Communicate new/changes in client policies to timekeepers.
  • Edit draft invoices based on partners’ notations.
  • Write-offs, in accordance with firm policies/procedures.
  • Time/cost transfers; investigate appropriateness of where entries should be billed.
  • Time entry narrative changes with respect to additions, corrections, deletions.
  • Verify client specific rate accommodations and if necessary, apply approved discounts to invoices; keep track of volume discounts based on thresholds reached.
  • E-Billing: Prepare electronic invoices; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions.
  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed.
  • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines).
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
  • Proactive follow-up with the Finance Manager and Billing Coordinators, partners, and clients.
  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

 

Requirements

 REQUIRED SKILLS:

  • 5+ years of previous billing experience in a law firm or professional services
  • Working knowledge of MS Office with emphasis on Word and Excel
  • Experience with Elite Enterprise; Electronic Billing Systems
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential.
  • Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.
  • Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow. 

Categories

Posted: 2018-10-02 Expires: 2018-11-01

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Billing Coordinator Elite Enterprise Billing Systems

National Law Firm
Great Neck, New York 11021

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