1+ months

Administrator, Practice Management Operations

Seattle, WA 98104
Job Description: At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. Weve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals. GENERAL PURPOSE Oversee the daily functions of the Chief Practice Management Office (CPMO) and Sr. Directors within the Practice Management Department. Coordinate and assist with managing enterprise projects driven, or requiring involvement from, Practice Management Directors and members. Assist with scheduling teambuilding events, partner meetings, project meetings, and committee meetings, which may include outside vendors. Provide confidential administrative support to the CPMO and the Practice Management Leadership team as needs arise. Maintain and manage other Practice Management (PM) related administrative tasks. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Prepare CPMO for meetings, to include agenda development, and ensure all relevant documents/materials are prepared and/or provided. Ensure conference room and/or virtual meeting platform is set up accordingly, including applicable audio-visual needs. Efficiently manage the CPMOs calendar, expense reports, and complex, often changing, meeting schedule. Plan and execute intricate travel arrangements. Assist PM Sr. Directors with meeting scheduling, travel arrangements, expense reports, and meeting prep. Serve as a liaison between the PM leadership team, attorneys, and professional staff. Support and coordinate general requests for assistance and information from across the firm (such as finding/providing documents and answers to questions, as well as facilitating good relations between management, attorneys, and staff). Create and manage a complex document management system (i.e., DMS, OneNote, OneDrive, Smartsheet & MS Teams). Implement strong routine follow-up and use independent judgment to interrupt meetings or calls as necessary to keep CPMO and critical firm processes on track. Responsible for drafting meeting minutes and meeting action items, as well as analyzing reports, memos, or documents to distill data from multiple sources into one comprehensive report or memo. Coordinate and assist with project management, administrative, and enterprise projects as requested, keeping key stakeholders apprised of current project status. Notify key stakeholders and management team as required of upcoming key dates and distribute relevant materials. Edit, proofread, and redline documents to ensure accuracy of copy, grammar, punctuation, and syntax. Create, prepare, and/or update sophisticated and visually stimulating PowerPoint presentations. Create and analyze Excel spreadsheets, pulling data from spreadsheets for reports or presentations as needed. Oversee the departments annual budgeting process and work with each Director within the PM leadership team to create the entire departmental budget with the Budgeting team. Oversee and audit the departments industry organization membership lists. Assist with conference and other professional development event registration for Department members. Keep apprised and circulate professional development opportunities to relevant PM members. Monitor departmental and committee budgets. Research, resolve, and reclass misappropriated expenses and inform appropriate personnel of the status of budget accounts. Update the Firm Manual and track historical changes. Foster PM department morale by acknowledging life events; digital b-day cards/PM Department Quarterly Meeting shout-outs. SPECIFIC SKILLS REQUIRED Strong administrative background at the senior executive level. Knowledge of law firm operations or familiarity with professional services environment. Prioritizing and managing multiple projects efficiently and simultaneously with demonstrated ability to maintain the highest level of confidentiality. Sound analytical skills and/or financial capabilities. Demonstrated ability to work across functional teams. Proficiency in working with web-based systems to extract as well as input information. Experience working in a team-oriented, collaborative environment with a positive attitude and a strong work ethic. Highly self-motivated and self-directed, with strong attention to detail. Ability to communicate effectively to business and technical stakeholders around the firm. Advanced knowledge of the Microsoft Office Suite, including Excel, Access, Outlook, Word, MS Teams, PowerPoint, etc. Demonstrate a growth mindset and continuous curiosity to learn, including a proven ability to adapt to change and learn new programs and applications quickly. Proven ability to work well under pressure and meet tight deadlines. Ability to prioritize effectively, exercise good judgment, and work independently. Excellent interpersonal skills, which are essential to this role in dealing with both internal and external colleagues and personnel. Ability to coordinate complex travel arrangements through direct sources and the firms travel department for an active schedule of travel that frequently includes last-minute changes. Critical thinking, writing, and analytical skills are required to assist in executing key deliverables. Outstanding verbal and written communication skills, as well as excellent grammar, proofreading abilities, and strong attention to detail. Highly polished and poised executive presence. EDUCATION AND EXPERIENCE Requires a bachelors degree and five-plus years of Law Firm or Professional Services experience. Accounting/financial professional experience is a plus. This position may be filled in Colorado or New York. These ranges are specific to Colorado and New York, depending on qualification and experience and may not be applicable to other locations. Colorado compensation range: $74,720 to $112,550 annually, New York compensation range: $86,700 to $130,590 annually. Perkins Coie may provide a discretionary bonus annually and information regarding benefits can be found here.
Posted: 2022-06-28 Expires: 2022-08-30

Perkins Coie understands your career is about choices, not trade-offs. Named one of the country's "100 Best Places to Work For" by FORTUNE magazine for 13 consecutive years, we provide an exceptional foundation on which to continue or expand your practice. During the past three years, we have hired more than 200 lateral attorneys firmwide at all experience levels. Our attorneys have broad and diverse backgrounds both within and outside the practice of law. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we're dedicated to providing an atmosphere that encourages you to pursue your definition of success--both inside and outside the office.

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Administrator, Practice Management Operations

Perkins Coie LLP
Seattle, WA 98104

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