23 days old

IP Docketing Assistant

Nelson Mullins Riley & Scarborough LLP
Charlotte, North Carolina 28202
  • Job Type
  • Job Status
    Full Time


Are you a motivated candidate with experience in patents, trademarks, copyrights, domain names, or IP litigation?  Do you thrive in a fast-paced environment with excellent attention to detail?  Are you looking for a position that will encourage your professional development and continued learning? We have a fantastic opportunity for qualified, growth-oriented candidates with Intellectual Property Docketing experience. The Charlotte, NC office of Nelson Mullins is looking to add an IP Docketing Assistant to their Intellectual Property team.

A Day in the Life

  • Appropriate review of approximately 300 emails per day, including docketing of new actions, closure of completed actions, routing to appropriate attorneys/staff, entering descriptive remarks for case updates or correspondence to/from clients and foreign counsel, and triage/prioritization to ensure all actions are docketed in a timely manner based on urgency.
  • Review of incoming patent and trademark office documents, including docketing new deadlines, entry of new information and calculation of deadlines, review for data accuracy and update/flag of discrepancies for attorneys, and checking to ensure all incoming documentation matches most recent filings in government data.
  • Review and process incoming faxes from foreign countries regarding patent and trademark deadlines or client filing instructions.
  • Generation of reports requested by firm attorneys, clients, or foreign counsel, either via standard reports interface in CPI, or for more complex reports, via usage and generation of SQL queries.
  • Process daily docket clearance reports from IP staff, proactively close docket reminders, proactively close deadlines based on detailed review of incoming correspondence indicating completion, and process other de-docket requests submitted by IP staff.
  • Process outgoing file transfers by closing outstanding docket actions and inactivating cases within the docketing system.
  • Process incoming file transfers by immediately entering shell records and assigning docket numbers, reviewing auto-generated CPI actions and flagging urgencies for attorneys, review of information/docket actions from prior counsel for accuracy and docketing accordingly, confirming responsibility for annuities payments and docketing accordingly, systematically prioritizing to review complete file histories of all cases and enter complete information to fill out the records in CPI, and checking patent office websites where possible to confirm and complete information in each record.
  • Continued audit and cleanup of existing docket data via special projects and standardization; maintenance of accurate case statuses.
  • Liaise with IP Docketing Supervisor and IP Services Manager on a professional training plan tailored to your strengths and to support you in achieving increased department responsibility and development over time, including receipt of direct training and feedback daily.
  • Ability and willingness to learn process for creation/administration of backend patent and trademark preset actions to ensure consistent docketing across all cases/docketers and avoid free-typing; creation/administration of country law rules set to generate based on filing/grant/priority dates in the application.
  • Ability and willingness to learn CPI database administration, including processing of quarterly updates to country law and database updates when applicable.
  • Ability and willingness to learn IP Litigation docketing.

Who We Are

With more than 800 attorneys, policy advisors, e-discovery professionals and other business professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship.  Our professional staff teams likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side towards shared goals.



We Know You

You are a go-getter who loves diving in and helping the team. You’re able to utilize your prior IP-specific docketing experience (1+ years) to thrive in a high-volume law firm environment.  You’re a quick learner with a superb attention to detail, the ability to prioritize and succeed, and hyper organized.  You have strong communication skills and work well both independently and as a team. You have the confidence and knowledge to synthesize knowledge on your own, and are a master at staying calm under pressure. 

  • Experience with CPI is a big plus!

TO APPLY DIRECTLY, copy and paste the following link:


You can also visit our Career Portal at www.nelsonmullins.com/careers



  • Legal Services
Posted: 2020-07-10 Expires: 2020-08-09

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IP Docketing Assistant

Nelson Mullins Riley & Scarborough LLP
Charlotte, North Carolina 28202

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