1+ months

Legal Practice Assistant

Denver, CO 80204
Job Description: At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. Weve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals. GENERAL PURPOSE The primary responsibility of the Legal Practice Assistant (LPA) is to provide highly varied and complex administrative support, with minimal supervision, to designated attorneys, other Legal Practice Assistants, paralegals, and Perkins Coie LLP as a member of the team. In addition, as a member of the Perkins Coie business professional team, this position is also responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the LPA is expected to maintain the highest level of professional conduct and confidentiality. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Proactively maintain an overview of timekeepers workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. File paper and electronic documents with appropriate courts and agencies, ensure proper procedures are followed, and deadlines are met. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required. Process and route incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines. Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements. Coordinate preliminary conflict checks with Professional Standards to ensure attorney and firm ability to represent requesting party. Prepare new client/matter intake forms and engagement letters. Assist with the billing process, including daily time entry entering, proofreading, spellchecking, and releasing distribute monthly proformas, review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals, preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer). Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Perform copying, scanning, and faxing tasks. Prepare notebooks as required. Assume responsibility for miscellaneous tasks and special projects as required. Conduct Internet research as directed by timekeepers. Occasionally assist timekeepers with personal work requests, defined in the firm manual as acceptable tasks. Be familiar with and adhere to all firm policies. Be present at work during regularly scheduled working hours and as needed in the position, arrive at work on time, and use time wisely during the workday. Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes, and provide timely and accurate timecards regarding hours worked and days missed. Coordinate absences within workgroups; proactively aid timekeepers in the absence of the regular Legal Practice Assistant and, when time permits, to other Legal Practice Assistants. Adhere to the principles of client and firm confidentiality, as outlined in the confidentiality agreement signed at the time of hire. Maintain a clean and uncluttered work area, being sure that confidential materials and valuable items are secure. SPECIFIC SKILLS PREFERRED Ability to accurately type 75-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups. Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style. Ability to compose correspondence. Good knowledge of personal computer and system utilities or other comparable document production software. Familiarity with basic office equipment. Excellent organizational skills for prioritizing workload. Solid knowledge of library operations and records storage procedures for retrieving materials and files for casework. Knowledge of records management. Working knowledge of state and federal court and administrative agency rules, procedures, and deadlines. Thorough understanding of legal terminology and procedures pertinent to the area of assignment. EDUCATION AND EXPERIENCE Requires a high school diploma or equivalent. Previous law firm experience of seven or more years. Notary certification is helpful. This position may be filled in Denver and in accordance with the Colorado Equal Pay Act, the compensation range in Denver for this position is $54,970 to &98,930, depending on qualifications and experience. Perkins Coie may provide a discretionary bonus annually and information regarding benefits can be found here.
Posted: 2022-08-09 Expires: 2022-10-08

Perkins Coie understands your career is about choices, not trade-offs. Named one of the country's "100 Best Places to Work For" by FORTUNE magazine for 13 consecutive years, we provide an exceptional foundation on which to continue or expand your practice. During the past three years, we have hired more than 200 lateral attorneys firmwide at all experience levels. Our attorneys have broad and diverse backgrounds both within and outside the practice of law. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we're dedicated to providing an atmosphere that encourages you to pursue your definition of success--both inside and outside the office.

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Legal Practice Assistant

Perkins Coie LLP
Denver, CO 80204

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