23 days old

Legal Practice Assistant - Patent Prosecution

San Diego, CA 92101
Job Description: At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. Weve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals. GENERAL PURPOSE Perkins Coie LLP has an immediate opening for a Legal Practice Assistant supporting the Patent Prosecution department. In this role, you will be primarily responsible for providing support to designated attorneys, paralegals, and other Legal Practice Assistants within the firm. The ideal candidate will be passionate about serving the firm in an administrative role to create an efficient, effective, and organized atmosphere in support of legal staff within the firm. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Proactively maintain overview of timekeepers workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required. Process and route incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines. Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party. Prepare new client/matter intake forms and engagement letters. Assist with billing process, including daily time entryentering, proofreading, spellchecking, and releasingdistribute monthly proformas, review and edit proformas, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals, preparation of materials, and arrangement with a third party if needed Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices. Perform copying and scanning. Draft correspondence to clients and foreign associates, and schedule patent examiner interviews. PREFERRED SKILLS The ideal candidate will possess strong organizational skills; excellent written, oral, and proofreading skills; a solid teamwork attitude; and the ability to prioritize workload and work effectively in a fast paced and high-pressured environment. Must have excellent computer skills, and excellent grammar, proofreading, and English composition skills. Experience in docketing systems and in the legal billing process is strongly preferred. EDUCATION AND EXPERIENCE Requires a high school diploma or equivalent. Three or more years of recent Patent Prosecution experience is required.
Posted: 2022-07-19 Expires: 2022-08-18

Perkins Coie understands your career is about choices, not trade-offs. Named one of the country's "100 Best Places to Work For" by FORTUNE magazine for 13 consecutive years, we provide an exceptional foundation on which to continue or expand your practice. During the past three years, we have hired more than 200 lateral attorneys firmwide at all experience levels. Our attorneys have broad and diverse backgrounds both within and outside the practice of law. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we're dedicated to providing an atmosphere that encourages you to pursue your definition of success--both inside and outside the office.

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Legal Practice Assistant - Patent Prosecution

Perkins Coie LLP
San Diego, CA 92101

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