22 days old

Legal Practice Assistant Personal Planning

Seattle, WA 98104
Job Description: At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. Weve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals. GENERAL PURPOSE The primary responsibility of the Legal Practice Assistant is to provide routine administrative support, with direct to moderate supervision, to designated attorneys, paralegals, other Legal Practice Assistants. In addition, as a member of the Perkins Coie LLP professional professionals team, this position is also responsible for promoting and maintaining the good will and reputation of the firm. In this capacity, the Legal Practice Assistant is expected to maintain the highest level of professional conduct and confidentiality. ESSENTIAL FUNCTIONS These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Proactively maintain overview of timekeepers workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met. Gather and organize files and documents for attorneys use. Label and update paper files to ensure the most accurate and up-to-date documentation. Arrange files, digital or paper, into their proper locations. Familiarity with saving client work product in a securely managed document management system. Scan and electronically file client documents and transfer files. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required. Process and route incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines. Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firms ability to represent requesting party. Prepare new client/matter intake forms and engagement letters. Assist with billing processes, including daily time entry entering, proofreading, spellchecking, and releasing distribute monthly proformas, and potentially review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals, preparation of materials, and arrangement with a third-party if needed (e.g., court reporter/videographer). Process saving of original Wills to bank vault. Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices (office dependent). Perform copying, scanning, and faxing tasks. Prepare notebooks as required. Assume responsibility for miscellaneous tasks and special projects as required. Conduct Internet research as directed by timekeepers. Occasionally assist timekeepers with personal work requests, defined in the firm manual as acceptable tasks. Be familiar with and adhere to all firm policies. Be present at work during regularly scheduled working hours and as needed in the position, arrive at work on time, and use time wisely during the workday. Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes; provide timely and accurate timecards regarding hours worked and days missed. Coordinate absences within workgroups; proactively provide assistance to timekeepers in the absence of the regular Legal Practice Assistant, and, when time permits, to other Legal Practice Assistants. Adhere to the principles of client and firm confidentiality, as outlined in the confidentiality agreement signed at the time of hire. Maintain a clean and uncluttered work area, being sure that confidential materials and valuable items are secure. SPECIFIC SKILLS PREFERRED Ability to accurately type 65 wpm, communicate effectively, both orally and in writing. Capacity to establish effective working relationships throughout operational groups. Strong command of the English language including excellent spelling, grammar, punctuation, form and style. Good knowledge of personal computer and system utilities or other comparable document production software. Familiarity with basic office equipment. Good organizational skills for prioritizing workload. Ability to compose correspondence. Basic knowledge of library operations and records storage procedures for retrieving materials and files for case work. Basic knowledge of records management. Basic understanding of legal terminology and procedures pertinent to the area of assignment. EDUCATION AND EXPERIENCE Requires a high school diploma or equivalent. Previous law firm experience of three or more years or equivalent preferred.
Posted: 2022-09-11 Expires: 2022-10-11

Perkins Coie understands your career is about choices, not trade-offs. Named one of the country's "100 Best Places to Work For" by FORTUNE magazine for 13 consecutive years, we provide an exceptional foundation on which to continue or expand your practice. During the past three years, we have hired more than 200 lateral attorneys firmwide at all experience levels. Our attorneys have broad and diverse backgrounds both within and outside the practice of law. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we're dedicated to providing an atmosphere that encourages you to pursue your definition of success--both inside and outside the office.

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Legal Practice Assistant Personal Planning

Perkins Coie LLP
Seattle, WA 98104

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