1+ months

Legal Practice Assistant

Seattle, WA 98104
Perkins Coie understands your career is about choices, not trade-offs. We're dedicated to providing an atmosphere that encourages you to pursue your definition of success. Click HERE to learn more. Please click HERE for more information. Perkins Coie is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination. Learn more HERE Read the full 2022 report HERE Learn more HERE Learn more HERE Learn more HERE Job Description: At Perkins Coie, we look for individuals that are self-motivated, dedicated to providing value and superior services and, above all, people who have a high degree of integrity and enthusiasm for their work. Weve created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America, get great health insurance, tuition reimbursement, your birthday off, and paid sabbaticals. GENERAL PURPOSE The primary responsibility of the Legal Practice Assistant (LPA) is to provide administrative support to designated lawyers, paralegals, and other Legal Practice Assistants. In addition, as a member of the Perkins Coie LLP business professionals team, this position is responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the LPA is expected to maintain the highest level of professional conduct and confidentiality. ESSENTIAL FUNCTIONS These essential functions are primary job duties that a Legal Practice Assistant must be able to perform unassisted or with some reasonable accommodation. Proactively maintain an overview of timekeepers workloads and caseloads; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents dictated, handwritten, typed, and/or electronically copied. Maintain timekeepers calendars of meetings and business trips using current software applications and apprise them of responsibilities in advance of commitment. File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and business professionals as required. Process incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines. Coordinate with docketing specialists to review docketing reports for accuracy of dates, and to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements. Coordinate preliminary conflict checks with the Professional Standards department to ensure lawyer and firm ability to represent a requesting party. Prepare new client/matter intake forms and engagement letters. Assist with the billing process including daily time entriesentering, proofreading, spellchecking, and releasingand distributing monthly proformas; prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including scheduling conference rooms and visitors offices, arranging meals, preparing materials, and coordinating with third parties as needed (e.g., court reporter/videographer). Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices (office dependent). Perform copying, scanning, and faxing tasks. Prepare notebooks as required. Assume responsibility for miscellaneous tasks and special projects as required. Conduct Internet research as directed by timekeepers. Occasionally assist timekeepers with personal work requests, defined in the firm manual as acceptable tasks. Be familiar with and adhere to all firm policies. Be present at work during regularly scheduled working hours and as needed in the position and use time wisely during the workday. Keep supervisor informed of activities and any significant personal schedule changes; provide timely and accurate timecards regarding hours worked and days missed. Coordinate absences within workgroups; proactively provide assistance to timekeepers in the absence of their regular Legal Practice Assistants, and to other Legal Practice Assistants as time permits. Adhere to the principles of client and firm confidentiality, as outlined in the confidentiality agreement to be signed at the time of hire. Maintain a clean and uncluttered work area, being sure that confidential materials and valuable items are secured. SPECIFIC SKILLS PREFERRED Ability to accurately type 65 wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups. Strong command of the English language including excellent spelling, grammar, punctuation, form, and style. Good knowledge of personal computer and system utilities or other comparable document production software. Familiarity with basic office equipment. Good organizational skills for prioritizing workload. Ability to compose correspondence. Basic knowledge of library operations and records storage procedures for retrieving materials and files for casework. Basic knowledge of records management. Basic understanding of legal terminology and procedures pertinent to the area of assignment. EDUCATION AND EXPERIENCE Requires a high school diploma or equivalent. Previous law firm experience of three or more years or equivalent is preferred.
Posted: 2022-10-02 Expires: 2022-12-28

Perkins Coie understands your career is about choices, not trade-offs. Named one of the country's "100 Best Places to Work For" by FORTUNE magazine for 13 consecutive years, we provide an exceptional foundation on which to continue or expand your practice. During the past three years, we have hired more than 200 lateral attorneys firmwide at all experience levels. Our attorneys have broad and diverse backgrounds both within and outside the practice of law. By focusing on outstanding client service, superior legal work and generous pro bono and community involvement opportunities, we're dedicated to providing an atmosphere that encourages you to pursue your definition of success--both inside and outside the office.

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Legal Practice Assistant

Perkins Coie LLP
Seattle, WA 98104

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