McCarter & English’s Miami Office is currently seeking a full-time Legal Assistant/Paralegal.  The individual must be able to work well under pressure in a fast-paced, dynamic and growing environment. If you have relevant experience, we would like you to consider joining our team.  Please send your resume and cover letter to Christine Lydon, Chief Human Resources Officer, at recruiting@mccarter.com.

General Job Tasks and Responsibilities

• Coordinate paper and electronic document collection
• Manage document production and coordinate with vendors as needed
• Maintain and organize electronic case files for all assigned matters
• Summarize depositions
• Coordinate logistics and assist attorneys during court appearances and trial
• Attend client meetings, depositions, court or administrative hearings and trials with attorneys
• Maintain attorney calendars
• Perform legal, factual and internet research
• Perform records research
• Organize and analyze information
• Cross-check and validate information
• Prepare correspondence
• Prepare written status reports
• Finalize litigation documents and electronically file them with the Court
• Proofread documents for accuracy
• Organize and track case files
• Coordinate activities such as subpoena delivery and service of process
• Interact with clients
• Conduct document review
• Transcribes legal briefs, correspondence, letters, minutes of meetings, and confidential memorandum
• Types a variety of legal documents from rough and oral drafts; relays instructions to other staff and attorneys as directed by the supervisor
• Answers telephone calls, transfers calls to the appropriate staff and take messages in their absences
• Prepares, maintains and confirms daily work calendars and schedule meetings and appointments
• Reads, sorts and dates incoming mail and ensures outgoing mail is timely delivered; if necessary routes mail to a specific delivery services
• Processes bills; proofs billing sheets; reviews and edits bills
• Maintain supervisor’s legal confidential and administrative files
• Photocopy and collate documents for mailings
• Compile and prepare reports and presentations
• Greet visitors 

MINIMUM QUALIFICATIONS

Training and Experience.

• 3 to 5 years of legal secretarial experience.  
• Must type a minimum of 70 words per minutes.  
• Bachelor’s degree or certificate in paralegal studies program.
• Previous trial experience preferred

Knowledge, Abilities and Skill.

• Comprehensive knowledge of modern legal office practices and procedures.
• Considerable knowledge of legal documents preparation, legal terminology and court procedures. 
• Comprehensive knowledge of MS office products, Word, Excel, PowerPoint, document production, Adobe Professional, redline comparisons, digital dictation.
• Considerable knowledge of effective proofreading
• Excellent oral and written communication skills.

Note: While the list of essential duties is intended to be as inclusive as possible, there may be other duties, which are essential to particular positions within the class.